• Badges are required to attend all meetings and special activities. Your badge will also help you get acquainted with other attendees.
• All OHA Corporate Partners are encouraged to register ahead of the conference to access partner-only content in the OHA Events app.
• Check back for registration details in February.

Corporate Partners must check in at our registration area to receive badges and ribbons.

Monday, May 18

• Exhibitor set up 3-8 p.m. (Note that Excel Decorators will be on-site until 6 p.m.)
• 3^rd floor registration hours 3-6 p.m.

Tuesday, May 19

• Exhibitor set up 7-7:30 a.m.
• 3^rd floor registration hours 7 a.m. – 4 p.m.
• Exhibit Hours 7:30 a.m. – 4 p.m.

Wednesday, May 20

• 3^rd floor registration hours 7:30 a.m.–2 p.m.
• Exhibit hours 7:30 a.m.–2 p.m.
• Exhibitor teardown 2-3 p.m. (All booths must be cleared out by 3 p.m.)

 Thursday, May 21 – Please note that the conference registration desk be near the Franklin Ballroom foyer on the 2nd floor

• Exhibitor set up 7-7:30 a.m.
• Registration hours 7-11:30 a.m.
• Exhibit Hours 7:30 a.m.-4 p.m.

Large Items to Unload

The Hyatt requests anyone with large items to bring them in through the loading dock on the east side of the hotel. Do not park at the hotel entrance unless you are using the valet to park your vehicle.

Easy-Carry Items

If your materials are easy to manage with your roller cart or other means, please park your car first, then proceed to the Hyatt 3rd floor registration area to check in for Days 1 and 2.

Day 3 exhibitors should check in on the 2nd floor, outside the Franklin Ballroom.

Parking

If you are staying overnight at the Hyatt, the underground garage (52 E. Nationwide Blvd., 43215) and the Chestnut Street garage  (44 E. Chestnut, 43215) offer the option to charge the parking to your room.

OHA has arranged a $20 per day rate at two garages that you can schedule and pay ahead at this app. These are the underground garage at the Hyatt and the surface lot on the east side of the hotel (80 E. Nationwide Blvd., 43215)

Shorter-term Parking

If you are only visiting for a short time, several downtown street parking and nearby surface lots are available using these apps:

• ParkMobile 
• ParkWhiz
• ParkCBUS

Day 1 & 2 Exhibitor Amenities — Each 8-foot-wide by 6-foot-deep space will be set up for you with the following standard items provided by OHA:

• 3-foot-high back drapes and 3-foot-high side rail drapes
• The drapery colors are teal, blue and beige. Nothing can be attached directly on the drapes.
• One – 6-foot by 2-foot by 30-inch vinyl topped table (unskirted); skirting is an additional cost.
• Two – standard side chairs
• One – booth ID sign (company name and booth number)
• Wi-Fi is available in all exhibit areas.
• Exhibit areas are carpeted.

Day 3 “Energy, Infrastructure & Innovation Summit” Exhibitor Amenities Provided by OHA

• One – 6-foot by 2-foot by 30-inch wide vinyl topped table (unskirted) chosen on May 21st.
• Wi-Fi is available in all exhibit areas.
• Exhibit area is carpeted.

 Exhibitor Service Kits – (Day 1 &2 Exhibitors only)

• Excel Decorators is the show decorator for the OHA Annual Meeting.
• Excel provides additional resources for your exhibit upon request.
• Exhibit service kits will be emailed in March to the Corporate Partners from Excel.
• Please see the exhibitor service kit from Excel Decorators for instructions on shipping to and from the hotel.
• We do not recommend shipping directly to the hotel without arranging through Excel Decorators.
• An electricity request form is provided in the exhibitor service kit.

• Security will be on-site Monday and Tuesday night to monitor public exhibit areas open Days 1 and 2 of the event.
• Be prepared to identify yourself.
• The conference venue is publicly accessible. While event security will be present in the evenings, we encourage exhibitors to secure valuables and avoid leaving items unattended at their booths.

OHA will hold a scavenger hunt to encourage members to visit Corporate Partner exhibitor booths during Day 1 and Day 2 of the conference:

• OHA will provide your booth with a laminated QR code for attendees to scan when visiting with your representatives.
• Attendees will scan the QR code using the in-app game scanner located in the attendee’s app under the scavenger hunt icon.
• The scavenger hunt opens at 7 a.m. Tuesday and closes at 11:30 a.m. Wednesday.

Point values

• All booths have a minimum value of 100 points.
• Exhibitors that register before May 1 and opt into the Lead Retrieval in-app option will have booth QR codes worth 350 points each.
• Exhibit booth point values are shown on the scavenger hunt area for the attendees to see.

Prizes

• One grand prize gift card will be awarded and multiple prizes will be awarded to the second tier of winners based on points earned.
• Scavenger hunt prizes will only be awarded to attendees from member hospitals.
• Around 12:15 p.m. Wednesday, push notifications will be sent out via the app announcing all winners along with where to visit to claim their prize.
• Winners will also be posted to the scavenger hunt area.

Booth giveaways

• If you decide to do a booth giveaway, this is separate from the OHA sponsored scavenger hunt. Exhibitors are responsible for coordinating their own giveaways, collecting entries and contacting their winner(s)

Sessions and Lunches

• Exhibitors are welcome to attend any education sessions going on Tuesday or Wednesday.
• Meal functions require registration and have a cost (you may purchase these in advance to guarantee a spot, or at OHA Registration during the conference as space permits).
• Lunch is not provided for attendees.

Suggested Downtimes

• OHA recommends exhibitors grab lunch from 12:30-1:30 p.m. Tuesday and Wednesday.
• Downtown Columbus area has many great restaurants, and the hotel features several dining options.

Energy, Infrastructure and Innovation Summit – Thursday, May 21

• Corporate Parnets are welcome to attend.
• You must register online or at the OHA Registration desk to attend this session.
• Exhibitors must select the Day 3 exhibit options when completing their exhibitor agreement if intending to exhibit during this summit.

Attendee lists

• Lists will be sent by email prior to the event and a final list will be sent after the event.
• Hard copies are not available.
• Please see the Attendees icon on the OHA event app for a current list of attendees.

Other questions?

• See an OHA staff member at OHA Registration.
• Also look for OHA staff wearing orange “I CAN HELP” buttons!